ESSR 2024 - TERMS AND CONDITIONS

ESSR 2024 Congress, June 06-08 in Lugano, Switzerland.
June 06: Pre-Congress Workshops, June 07-08: Annual Scientific Meeting
The minimum age limit for registration is 18 years.
All time specifications within the ESSR registration process refer to Vienna Time.

REGISTRATION

Registration for the ESSR 2024 Annual Scientific Meeting is to be made electronically by completing the respective registration form provided on the conference website. Registrations without full name, complete email, postal address and date of birth cannot be processed.

Registration fees depend on the date your payment is received at the applicable bank account and will be considered as incomplete and adjusted accordingly if the payment is not received by the relevant deadline. The relevant registration deadlines are announced on the ESSR conference website.

REGISTRATION FEES

Reduced congress registration is available to all active ESSR Members with their membership fee balanced.

Registrations categorized as “Resident” are limited to residents under the age of 36. A proof of your resident status has to be sent to the ESSR Office together with your registration within 10 days after your registration.

Registrations categorized as “Student” are limited to students without any academic title under the age of 30. A proof of your student status has to be sent to the ESSR Office. To register as a student, please contact the ESSR Office via email office@essr.org.

REGISTRATION OF THIRD PERSONS

Upon registration on behalf of third persons, the registering person warrants and guarantees to be entitled to execute such registrations according to these General Terms and Conditions in the name and on behalf of such third persons by proxy and to declare any and all approvals and consents required according to these General Terms and Conditions in the third person’s name and behalf.

PAYMENT METHODS

Payment of registration fee can be made either by bank transfer or by credit card (Visa or Mastercard). Registration fees depend on the date the payment is received at the applicable bank account and will be considered as incomplete and adjusted accordingly if the payment is not received by the relevant deadline.

For payment via bank transfer, order number, full name and Personal ID have to be indicated on transfer documents for identification purposes. The registered person is responsible for any bank charges incurred.

CANCELLATION

In case of cancellation before March 15, 2024, the registration fee will be refunded minus a cancellation handling fee of EUR 15,00 (refunds are processed after the course). In case of cancellation between March 16 to June 6, 2024, the registration fee will be refunded minus a cancellation handling fee of EUR 50,00 (refunds are processed after the course).

All cancellations have to be done in writing and sent to the ESSR Office (office@essr.org).

RIGHT OF WITHDRAWAL

Participants being consumers and entering into the contract with the European Society of Musculoskeletal Radiology – ESSR in their own name and own behalf have the right to withdraw from a contract within 14 days without giving any reasons. This 14-day withdrawal period begins on the day the contract is concluded. With regard to participants whose participation fee is borne by a third party and such third party entering into the contract with European Society of Musculoskeletal Radiology – ESSR not being a consumer itself, no right of withdrawal is granted.

In order to exercise the right of withdrawal, such participant must inform European Society of Musculoskeletal Radiology – ESSR, Am Gestade 1, 1010 Vienna, Austria, (e-mail: office@essr.org), by means of a clear statement of the decision to withdraw from the contract. The withdrawal period is respected if such participant sends his declaration of withdrawal within the withdrawal period, whereby the following sample form can be used (but not necessarily). Such participant may download the sample form from:

Withdrawal form:

(Sample) To: European Society of Musculoskeletal Radiology – ESSR
Am Gestade 1, 1010 Vienna | Austria
(e-mail: office@essr.org)

I hereby revoke the contract concluded by me for the participation in ESSR 2024 Lugano.
Contract concluded on (date):
Name of the participant:
Address of the participant:
Signature of the participant (only when notified on paper):
Date:

Consequences of the cancellation

If such participant withdraws from this contract, European Society of Musculoskeletal Radiology – ESSR will refund to such participant any payments European Society of Musculoskeletal Radiology – ESSR has received from him without delay and at the latest within fourteen days from the date on which European Society of Musculoskeletal Radiology – ESSR received notice of the cancellation of this contract. The refund is including eventual delivery costs (except for the additional costs arising from choosing a different type of delivery by the user than the cheapest standard delivery European Society of Musculoskeletal Radiology – ESSR offers). For the repayment, European Society of Musculoskeletal Radiology – ESSR uses the same payment method that such participant selected in the original transaction, unless otherwise agreed with the participant; European Society of Musculoskeletal Radiology – ESSR will not charge such participant any fees for this repayment. After cancellation the respective service cannot be accessed.

POSTPONEMENT, RELOCATION, CONVERSION, REDUCTION

In the event that it is judged advisable or necessary to have the ESSR 2024 Annual Scientific Meeting postponed, to have the location changed or to have the ESSR 2024 Annual Scientific Meeting converted to an online meeting or closed early due to events beyond the control of European Society of Musculoskeletal Radiology – ESSR (e.g. cancellation of flights, strikes, natural disasters, epidemics, pandemics, travel bans, official orders, closure of the event centre, etc.) European Society of Musculoskeletal Radiology – ESSR shall not be obliged to any refunds. In such event, the obligation of European Society of Musculoskeletal Radiology – ESSR shall be restricted to take reasonable efforts to relocate the ESSR 2024 Annual Scientific Meeting for no more than seven months from the original finish date.

In the event of a relocation or postponement or conversion to an online event of the ESSR 2024 Annual Scientific Meeting, the contract partner of European Society of Musculoskeletal Radiology – ESSR shall remain entitled to participate at the ESSR 2024 Annual Scientific Meeting at the new date and/or the new site and/or online under the same terms and conditions. In such event, European Society of Musculoskeletal Radiology – ESSR will not be liable for any damage or loss incurred by their contract partner.

If, for any reason, it becomes impossible to hold the ESSR 2024 Annual Scientific Meeting within the deadline of seven months, European Society of Musculoskeletal Radiology – ESSR will refund to the contract partner the sum paid, deducting the price for services still available (eg. online participation) and the expenses already incurred in preparations of the ESSR 2024 Annual Scientific Meeting on a pro rate base according to the percentage determined and disclosed by European Society of Musculoskeletal Radiology – ESSR.

SCOPE OF ESSR 2024

ESSR 2024 will be held onsite in Lugano, Switzerland. The registration fee paid for the participation in ESSR 2024 shall entitle the participant to participate in the onsite ESSR 2024 in Lugano, Switzerland.

If, for any reason, holding the ESSR 2024 onsite in Lugano, Switzerland, becomes impossible due to reasons of force majeure, including but not limited to blackout, strikes, natural disasters, pandemics, epidemics, government regulations, internet failure, hacker attack, European Society of Musculoskeletal Radiology – ESSR shall be entitled to cancel the meeting. A full cancellation of the ESSR 2024 shall entitle the participant to a refund of participation fee already paid or, upon decision by European Society of Musculoskeletal Radiology – ESSR; a pre-paid registration ticket for 2025.

If, for any reason, including but not limited to government regulations, access to the congress centre where the onsite ESSR 2024 is supposed to be staged is limited to a certain number of persons, only the number of persons permitted shall be granted access to the congress centre. The selection shall be made after the time of registration. Upon the permitted number of persons being reached, European Society of Musculoskeletal Radiology – ESSR shall have the right to deny access to further participants. In such case, European Society of Musculoskeletal Radiology – ESSR shall publish the number of persons permitted and the deadline until which registrations shall be entitled to access to the congress centre on its website www.essr.org in due time. Not being granted access to the congress centre shall not entitle the participant to any refund of participation fee already paid.

NAME CHANGE

Name changes will be treated like the cancellation of one registration and the new registration of another participant.

BADGES AND SAFETY

The safety of all congress delegates and participants is of utmost importance to the ESSR. Security measures and precautions at the ESSR 2024 venue have been tightened to ensure maximum security for all attendees. Badges must be worn visibly on the congress grounds at all times. The ESSR reserves the right for staff to check participants' identification upon admission to and/or inside the congress venue. Participants may at any time be requested to present adequate proof of identity, in the form of a passport, driver's license, national or military identification or student ID. Documents for the proof of identity must include a photograph and signature.

CONGRESS MATERIAL

The congress material (badges, etc.) will either be sent to the participant in advance or will be made available to the participant on-site.

FILMING AND PHOTOGRAPHY

We would like to inform you that there may be filming and photography during the meeting. A photo gallery with all photos taken during the congress may be available to registered participants on the ESSR website. In addition, photographs taken during the congress may be used for the society's social media channels.

PERSONAL DATA

The participant is entitled to revoke his/her consent to the specific data processing at any time in the MyUserArea (MyData > Data Agreement).

LUNCH SYMPOSIUM ATTENDANCE

Lead Retrieval System - Your name badge is your business card. ESSR and its sponsors are using a lead retrieval system during the congress. In practice that means that when you present your badge for scanning at an exhibition booth or for scanning when entering an industry sponsored symposium, the following personal data can be retrieved: first name, last name, city, country. Attendees of any ESSR lunch symposium agree that their registration details will be forwarded to the company organising that symposium.

PLACE OF PERFORMANCE/APPLICABLE LAW/PLACE OF JURISDICTION

The place of performance of any duties and obligations for both the ESSR and the participant sides shall be Vienna/AT.
Any contractual relationship with the ESSR shall be subject to Austrian law.
Place of jurisdiction shall be 1010 Vienna, Austria. ESSR shall also be entitled to pursue any claim before the courts of law competent for the defendant’s domicile or general residence.

The ESSR accepts no responsibility for errors or misprints.